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Glossary and Acronyms

Glossary and Acronyms


A-21: Office of Management & Budget Circular A-21: Federal cost principles for educational institutions (

A-110: OMB Circular A-110: uniform administrative requirements for grants and agreements with institutions of higher education, hospitals or other non-profit organizations

A-133: OMB Circular A-133: audits of states, local governments & non-profit organizations

AAALAC: American Association of Animal Laboratory Accreditation Council

AAAS: American Association for the Advancement of Science. (

AAMC: American Association of Medical Colleges

AAU: Association of American Universities

ABRF: Association of Bimolecular Resource Facilities

ACM: Association of American Medical Colleges

ACS: American Cancer Society. (

ACO: Administrative Contracting Officer

ADA: Americans with Disabilities Act of 1990

ADR: Associate Dean of Research

Abstracting Form: An internal form used by the ORSP to pull pertinent details from an award document for data entry into the internal system and transmission to DGCA

AFAA: Air Force Audit Agency

AFRL: Air Force Research Laboratory (

AFARS: Army Federal Acquisition Regulation Supplement

AFOSR: Air Force office of Scientific Research (

AHA: American Heart Association. (

AHCPR: Agency for Health Care and Research

ARO: Army Research Office. (

ARPA: Advanced Research Projects Agency

B&IEC: Business Engagement Center Business & Industry is the industry "front door" for research, interns, philanthropy and other activities with RUUM, corporate relations (

BAA: Broad Agency Announcement, research solicitation, funding notice; used in particular by Department of Defense

BAA: Business Associates Agreements, a contract between a HIPAA covered entity and a business associate; includes a requirement to spell out how data breaches will be handled

Career Award/Career Development Award (NIH/NSF): Award, which allows significant programmatic flexibility, to a senior investigator with a successful history with the agency, or a junior investigator with high research potential.

CAS: Cost Accounting Standards. Specific rules promulgated by the federal government to achieve consistent accounting practices for sponsored projects.

CDC: Centers for Disease Control (

CDMRP: Congressionally Directed Medical Research Programs run by the Department of Defense (

CFDA: Catalog of Federal Domestic Assistance

CFO: Chief Financial Officer

CFR: Code of Federal Regulations

CLIN: Contract Line Item Number

CO: Contracting Officer

Conflict of Interest: When a University employee is in a position to influence the conduct of a project for personal gain due to responsibilities or to arrangements with an outside entity. (

Consortium: Generally, an agreement between university and corporate partners entered into for a specific research project or program.

Consultant: A participant, either internal or external to the University, whose participation does not require a sub-account or sub-contract, and who is paid via a personal service agreement.

Contract: an agreement where a specific work statement is supported by funds from a sponsor who exercises more control than in the case of a grant.

Cooperative Agreement: Funding mechanism like a grant except there is substantial programmatic involvement of the sponsor.

COS Pivot: Database maintained by COS that RU subscribes to the service to allow students, faculty, and staff to find external funding to support all types of activities.

Cost Sharing: A-110 definition: Cost sharing or matching is that portion of project or program costs not borne by the federal government or sponsor. When the full stated cost of a project is provided by both the sponsor and the University; the University's formal commitment to fund a portion of a sponsored project is referred to as cost sharing.

DARPA: Defense Advanced Research Projects Agency (

DGCA: Division of Grants and Cobntracts Acounting (

DCE: Direct Cost Equivalent

DCAA: Defense Contract Audit Agency

DEAR: Department of Energy Acquisition Regulations

DED: Department of Education. Find announcements on the Federal Register (

DFAR: Defense Federal Acquisition Regulation

DFARS: Defense Federal Acquisition Regulation Supplement

DHEW: Department of Health, Education, and Welfare

DHHS: Department of Health and Human Services

DIA: Defense Intelligence Agency

DNA: Defense Nuclear Agency

DOA: Department of Agriculture

DOC: Department of Commerce (

DOD: Department of Defense (

DODGARS: DOD Grant and Agreement Regulations

DOE: Department of Energy (

DOL: Department of Labor (

DOT: Department of Transportation (

DTRA: Defense Threat Reduction Agency (

DURIP: Defense/University Research Instrumentation Program

ECR: Export Control Regulations. Legislation and policies controlling dissemination of "technical data" to foreign nationals, governed by the Dept of Commerce and Depts. of Defense and State (

EDGAR: Education Department General Administration

EDA: Economic Development Administration

E-Mail Alert: E-mail notices of funding opportunities that match the applicants interests. Individuals must sign up for any they are interested in.

EEOC: Equal Employment Opportunity Commission

ECRT: Effort Certification & Reporting Technology

Effort Certification: Employees appointed directly to a sponsored project sign an annual certification that the distribution of effort on their appointment form is correct. (

EO: Executive Order

EPA: Environmental Protection Agency (

ERA: Economic Regulatory Administration

eRA: Electronic Research Administration

ERIC: Educational Resources Information Center (

ETA: Employment and Training Administration (

F&A: Facilities and Administrative (also called Indirect costs)

FAA: Federal Aviation Administration (

FAR: Federal Acquisition Regulation (

FARS: Financial Accounting and Reporting System

FASA: Federal Acquisition Streamlining Act

FastLane: National Science Foundation's electronic project submission and management system (

FastLane-Net: Combined electronic mail group from ORSP that provides administrators updates and flash notices of changes in policies and procedures that affect grants and proposal submission, budgets, and guidelines for the NSF

Fabrication Account: Special form of sub-account used when investigators will build equipment from purchased materials and supplies; generally excluded from indirect costs.

FCC: Federal Communications Commission

FDA: Food and Drug Administration (

FDP: Federal Demonstration Partnership -- A cooperative effort among federal research agencies, universities and the National Academy of Science's Government-University-Industry Research Roundtable aimed at streamlining and improving the federal/university research support relationship and reducing administrative burden on Principal Investigators.

Finalized PAF: A completed and signed PAF that includes the final proposal and the Project Team has performed the eResearch Proposal Management activity entitled, "Finalize proposal for Submission to Sponsor."

FEMA: Federal Emergency Management Agency

FFMIA: Federal Financial Management Improvement Act

FHWA: Federal Highway Administration

Final Proposal: A proposal in its final form that includes all the sponsored-required documents and forms and ready to be submitted to the sponsor.

FOA: Funding Opportunity Announcement, usually federal. Often can be selected in eRPM to automatically pull in needed information for submissions.

GAANN: Graduate Assistance in Areas of National Need; program in the U.S. Dept. of Education

Gift: Funds from a private source that do not provide a benefit to the donor, including results from a defined project. A transaction involving the transfer of funds by a third party to the University without any requirement on the University’s part to provide the third party (i) any direct economic benefit, or (ii) a return of any unused funds.

GPG: Grant Proposal Guide (NSF)

Grant: Funds awarded by a sponsor to achieve a specific goal; a grant entails obligations to a sponsor, although they are less stringent than those in a contract.

GSRA: Graduate Student Research Assistant

HBCU: Historically Black College and University

HCFA: Health Care Financing Administration

HHS: Department of Health and Human Services

HIPAA: Health Insurance Portability and Accountability Act

HRSA: Health Resources and Services Administration(

HUD: Department of Housing and Urban Development. See: (

IACUC: Institutional Animal Care and Use Committee

IBC: Institutional Biosafety Committee - approves use of recombinant DNA, biohazard materials

IDC: Indirect Costs (also known as Facilities and Administrative Costs). The costs of operations which generally cannot be assigned to specific projects, such as electricity and central administrative services; sometimes referred to as "overhead."

IGERT: Integrative Graduate Education and Research Training Program (NSF)

IMLS: Institute of Museum and Library Services. (

Individual Investigator Award: Generally a single project or series of closely related projects under the direction of a single investigator.

Industrial Affiliates: Programs authorized within the University to encourage interactions with business and industry; in return for fees, members receive general benefits.

In-Kind Contribution: Non-monetary cost sharing, often consisting of equipment which is donated or loaned for a project.

Intellectual Property: Potentially legally protectable knowledge, technology, ideas, and information often resulting from performance of sponsored activity.

IPA: Intergovernmental Personnel Act

IPAS: Institutional Prior Approval Request (

IPR: Intellectual Property Rights

IR&D: Independent Research and Development

IRB: Institutional Review Board (Human Subjects)

Investigator: the Principal Investigator (PI) or Project Director (PD), Participating Investigators, Senior/Key personnel (as identified by the institution in a proposal or sponsor report), and any other individual identified by the PI/PD as responsible for the design, conduct, or reporting of the research (i.e., not simply working on, or engaged in the project).

Individual Investigator Award: Generally a single project or series of closely related projects under the direction of a single investigator.

Industrial Affiliates: Programs authorized within the University to encourage interactions with business and industry; in return for fees, members receive general benefits.

In-Kind Contribution: Non-monetary cost sharing, often consisting of equipment which is donated or loaned for a project.

Intellectual Property: Potentially legally protectable knowledge, technology, ideas, and information often resulting from performance of sponsored activity.

ITAR: International Traffic in Arms Regulation. A specific Export Control Regulation (ECR) which affects some projects funded by Department of Defense agencies. (


Limited Submissions Competitions: Opportunities that require an internal review to select the limited number of proposals that a sponsor will allow to be submitted from Rutgers. (

Milestones: Explicit goals to be achieved at designated points of time.

MOU: Memorandum of Understanding

MRI: Major Research Instrumentation (NSF)

MTA: Material Transfer Agreement An agreement that governs the terms of use of materials provided to another investigator; should be considered a research contract; may cover intellectual property rights, publication, warranties, confidentiality and other topics.

MTDC: Modified Total Direct Cost. The basis on which most Rutgers indirect costs are calculated. Calculated as total costs minus equipment, tuition, patient care costs, and the first $25,000 portion of a sub-contract or subaward in excess of $25,000.

NAS: National Academy of Sciences

NASA: National Aeronautics and Space Administration (

NCC: National Coordinating Committee

NCCAM: National Center for Complementary and Alternative Medicine (NIH)

NCI: National Cancer Institute

NCRR: National Center for Research Resources

NCST: National Council of Science and Technology

NCURA: National Council of University Research Administrators

NEA: National Endowment for the Arts (

NEH: National Endowment for the Humanities (

NEI: National Eye Institute (NIH)

NHGR: INational Human Genome Research Institute (NIH)

NHLB: INational Heart, Lung, and Blood Institute (NIH)

NIA: National Institute on Aging (NIH)

NIAAA: National Institute on Alcohol Abuse and Alcoholism (NIH)

NIAID: National Institute for Allergy and Infectious Diseases (NIH)

NIAMS: National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIH)

NICHD: National Institute of Child Health and Human Development (NIH)

NIDA: National Institute on Drug Abuse (NIH)

NIDCD: National Institute on Deafness and Other Communicable Disorders (NIH)

NIDCR: National Institute of Dental and Craniofacial Research (NIH)

NIDDK: National Institute of Diabetes and Digestive and Kidney Diseases (NIH)

NIE: National Institute of Education

NIEHS: National Institute of Environmental Health Services (NIH)

NIGMS: National Institute of General Medical Sciences (NIH)

NIH: National Institutes of Health (

NIJ: National Institute of Justice

NIMH: National Institute of Mental Health (NIH)

NINDS: National Institute of Neurological Disorders and Stroke (NIH)

NINR: National Institute for Nursing Research (NIH)

NIOSH: National Institute of Occupational Safety and Health

NIST: National Institute of Standards and Technology

NLM: National Library of Medicine

NOAA: National Oceanic and Atmospheric Administration

NIH-GROUP: Electronic mail group from ORSP that provides latest information concerning policies and procedures from the National Institutes of Health, and used for other biomedical research-related opportunities

Non-disclosure Agreement: Formal agreement in which one party agrees not to disclose proprietary information provided by the other party.

NPS: National Park Service

NRC: National Research Council

NSA: National Security Agency (

NSB: National Science Board

NSC: National Security Council

NSF: National Science Foundation (

NTSB: National Transportation Safety Board

OEM: Original Equipment Manufacturer. A term used often by the Procurement, especially in reference to service or upgrades of equipment

OCC: Office of Corporate Contracts (

OFM: Office of Financial Management

OFR: Office of the Federal Register

OIG: Office of Inspector General

O&M: Operations and Maintenance Costs

OMB: Office of Management and Budget

ONR: Office of Naval Research (

OPM: Office of Personnel Management

ORED: Office of Research and Economic Development. ORED has primary responsibility for research policy, oversight of responsible conduct of research education and compliance, and oversight of administration and support of research activity by the faculty. (

ORSP: Office of Research and Sponsored Projects. ORSP assists faculty and staff in all aspects of externally funded research projects and other scholarly activities--from the identification of a potential sponsor and the preparation of a proposal, through various administrative problems that arise in the course of a project, to the submission of the documents required to close out the project. Assistance is provided related to budgets, personnel, space, sub-contracts, reporting and accountability, patents, negotiations with the sponsor, and other administrative concerns. (

OSHA: Occupational Safety and Health Administration (

ORC: Office of Research Commercialization (

PAN: Project Award Notice

Parallel proposals: When a proposal is submitted to more than one sponsor, with the understanding that funding would be accepted from only one.

Parent account: The main project account to which sub-accounts/project accounts are subsidiary.

PCO: Procuring Contracting Officer

PDF: Portable Document Format

PETA: People for the Ethnical Treatment of Animals

PHS: Public Health Service

PMS: Payment Management System

P.O.: Purchase Order.

Pre-Proposal: A preliminary project description submitted to a sponsor; the sponsor selects some pre-proposals for submission of full proposals.

Prime contractor/organization: The institution receiving the award from the sponsor.

Principal Investigator: Individual responsible for the administrative and programmatic aspects of a project, as well as the direction of the research or program activity.

Proposal: The written description of a project which is presented to a sponsor; the proposal includes cost estimates and other administrative details, in addition to a statement of work.

RAPSS A system-to-system (S2S), web-based application that facilitates proposal submission to Among other features, standardized, institutional information is auto-populated in every submission, users can view, edit and collaborate at any stage of proposal development. More information may be found here:

REHS: Rutgers Environmental Health and Safety (

Representations & Certifications (Reps & Certs): Required statements which must accompany federal contracts & proposals, and which are completed by ORSP.

RFA: Request for Applications

RFP: Request for Proposal

RFQ: Request for Quotation

RPPR: Research Performance Progress Report; electronic used by NIH and other federal agencies for progress reports. NIH's Research Performance Progress Report (RPPR) Guide is found at this link:

RSO: Radiation Safety Officer

S&W: Salaries and Wages

S&W + B: Salaries and Wages plus Benefits

SAMHSA: Substance Abuse and Mental Health Administration (NIH)

SBIR: Small Business Innovative Research

SBA: Small Business Administration

SF: Standard Form

SOW: Statement of Work

SPA: Sponsored Project Administration

SRA: Society of Research Administrators

STTR: Small Business Technology Transfer

Subaccount: A formally designated project account, which is subsidiary to a larger project within the University.

Subcontract: A formally designated project in which the direct sponsor receives funds from a prime sponsor; or an arrangement in which the University provides funds for performing a part of a project to another organization.

TDC: Total Direct Costs

Terms and Conditions: Legal terminology contained in a contract that controls various aspects of the performance of the University and the sponsor.

Uniform Guidance: The Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly called "Uniform Guidance") was officially implemented in December 2014 by the Council on Financial Assistance Reform (COFAR). (

USA: United States Army

USAF: United States Air Force

USAID: United States Agency for International Development. (

USC: United States Code

USCG: United States Coast Guard

USDA: United States Department of Agriculture (

USDOJ: United States Department of Justice (

USN: United States Navy

USPS: United States Postal Service (

VA: Department of Veterans Affairs

White Paper: another name for a pre-proposal.

WHO: World Health Organization. (