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Reporting In-Kind Lab or Office Space, Equipment, Supplies, and Materials not Freely Available to Others

Reporting In-Kind Lab or Office Space, Equipment, Supplies, and Materials not Freely Available to Others

Disclosure of Other Support Information to NIH

  1. Do we have to list reagents obtained via MTAs such as transgenic mice, antibodies, etc. as Other Support?

    Answer: It depends. Provision of high-value materials (e.g., biologics, chemicals, model systems, technology, etc.) that are not freely available to others and in-kind services and resources (e.g., office/laboratory space, equipment, employees) that are made available to you by a non-Rutgers source (including domestic and foreign universities, individuals, and companies) should be reported as Other Support. For example, a reagent is a reportable source of Other Support if it is made available to you by a non-RU entity at a far lower cost than it is available to others.

  2. Should I include in-kind items like administrative support, lab space, and departmental computing?

    Answer: You do not need to include in-kind items provided by Rutgers that are related to or support your research if they have already been included in the Facilities and Other Resources section of your proposal to NIH. Note, any in-kind items provided by an entity other than Rutgers that are related to or support your research should be included.

  3. Do we have to list equipment as Other Support?

    Answer: It depends. Provision of high-value materials (e.g., biologics, chemicals, model systems, technology, etc.) that are not freely available to others and in-kind services and resources (e.g., office/laboratory space, equipment, employees) that are made available to you by a non-U-M source (including domestic and foreign universities, individuals, and companies) should be reported as Other Support. For example, equipment is a reportable source of Other Support if it is made available to you by a non-Rutgers entity at a far lower cost than it is available to others.

  4. Can you define what NIH means by a “high value” material?

    Answer: No. NIH has not clarified what counts as a “high value” material. Our interpretation of what NIH has shared on the topic is that NIH is interested in seeing equipment/materials that have been made available to your faculty by a third party at a cost/rate that is unavailable to other researchers.

  5. We have a PI who receives in-kind materials for her research that are not available to anyone else. We have reported this item but cannot get a monetary value for it. What do you suggest we list for the monetary value? Is $0 acceptable?

    Answer: If you are unsure of how to quantify the monetary value of in-kind materials, state that these materials are “in-kind” and describe the materials and circumstances under which they were received in sufficient detail for a program officer to understand the receipt of materials.

  6. Should “free labor” (e.g., volunteer time of undergrad and graduate students) be included in Other Support?

    Answer: NIH's position is that they want to know about any foreign or domestic "resource" that is in direct support of, or related to, a faculty member’s research endeavors, regardless of whether or not the resource has monetary value.  We advise that resources that fall into the category of "free labor" be identified as "In Kind" Other Support.