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Reporting Affiliations/Appointments as Other Support

Reporting Affiliations/Appointments as Other Support

Disclosure of Other Support Information to NIH

  1. I have an appointment at another university. Should I report this as Other Support?

    Answer: Yes, appointments at another university should be reported as Other Support, including titled academic, professional, and institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).  An appointment at another university, even if unpaid, should be reported.   

    Question 3 of NIH’s Other Support FAQ describes a similar scenario requiring Other Support reporting in which an NIH-funded PI has an unpaid appointment at a foreign university that allows her access to lab space, research materials, and staff.  Per the NIH FAQ, “While the researcher is not receiving monetary compensation, the lab space, materials, and staff are resources made available to them in support of and/or related to their research efforts. Other payments, such as travel or living expenses must also be reported.”  Start-up funding, as well as salary, should be included in the value reported.

  2. Do we need to list a faculty member’s Rutgers appointment as Other Support, or only appointments outside of their primary Rutgers appointment?

    Answer: You only need to report non-Rutgers appointments as Other Support.

  3. I have a 9-month appointment at Rutgers. I spend two months at another institution during the summer conducting research under an award to that institution. Should I report this as Other Support?

    Answer: Yes. Please see the Other Support form template and examples to the right for guidance on how to report this Other Support. As described in Question 5 of NIH’s Other Support FAQ, “available resources in support of and/or related to an investigator’s research endeavors should be disclosed even if they relate to work that is performed outside of a researcher’s appointment period.”

  4. I am coordinating PI for multiple multicenter international clinical trials funded by Pharma. In this role, I also have a consulting agreement. Do I report my role as coordinating PI where I also serve as a consultant?

    Answer: NIH has emphasized that reporting is required for all resources that support or are related to all of your research endeavors. Serving as coordinating PI on a clinical trial would be part of your research endeavors.

    To the extent that your role as a consultant makes resources available to you that support or are related to your research (e.g., access to research funding, in-kind access to lab space or staff; access to high-value materials not generally available to other researchers, etc.), it should be disclosed as Other Support.

  5. Do we need to report consulting positions or scientific advisory board positions with companies in our Other Support?

    Answer: Consulting and scientific advisory board positions do not need to be reported as Other Support if they do not involve your performance of research activities.  For example, providing input on the design of a study that will be conducted by other individuals would not trigger Other Support reporting requirements.

    To the extent that your role as a consultant makes resources available to you that support or are related to your research (e.g., access to research funding, in-kind access to lab space or staff; access to high-value materials not generally available to other researchers, etc.), it should be disclosed as Other Support.

  6. I am medical lead of a start-up company that was approved by the appropriate Rutgers COI Committee. I have stock options with the company. Does my role with the company or my stock options need to be reported in the Other Support?

    Answer: NIH has emphasized that Other Support should include a listing of all positions and scientific appointments related to all your research endeavors, whether or not remuneration is received.  NIH has also emphasized that reporting is required for all resources made available to a researcher in support of and/or related to all of their research endeavors. Serving as medical lead of a start-up company would be part of your research endeavors.

    To the extent that your role as medical lead makes resources available to you that support or are related to your research (e.g., access to research funding, in-kind access to lab space or staff; access to high-value materials not generally available to other researchers, etc.), it should be disclosed as Other Support.

    Note: Having stock (or stock options) in a start-up company does not, alone, constitute Other Support. However, if you have access to resources in support of and/or related to your research endeavors with a start-up company, that support should be included in your updated Other Support.

  7. I have an ongoing foreign collaboration. I don’t use their facilities, but I publish with them. They carry out lab studies, I do some computational work, and I help with the writing. Do these activities constitute "Other Support"?

    Answer If the collaboration directly benefits your research, such as through your use of the collaborator’s study results or modeling, the collaboration should be reported as Other Support.  It may also need to be reported as a “Foreign Component” that requires prior approval from NIH.

  8. In 2019, I gave an invited talk at an NIH-funded conference. My travel expenses were reimbursed and lodging/food was provided. Should this be included in my updated Other Support?

    Answer: Reimbursed travel expenses for a talk that does not further your research do not require disclosure as Other Support. 

  9. In 2019, I participated in an NIH-funded workshop that led to a foreign collaboration where work for a particular manuscript may be supported by researchers at the other institutions.  Should this activity be included in my Other Support?

    Answer: Analysis work or other substantive activities that are performed for the purpose of supporting a manuscript (e.g., confirmatory studies) should be reported as Other Support if they are performed as part of a collaboration that supports your research, including how your research is described in the manuscript.  However, simply citing to other studies that were performed outside of a collaboration would not be considered Other Support. Note, if your collaborators were outside the U.S., it may also need to be reported as a “Foreign Component” that requires prior approval from NIH.

  10. I'm involved in a foreign collaboration where I work on a couple of their projects in exchange for an annual stipend (without a formal appointment) and travel support. Do I need to put anything in my Other Support?

    Answer: Yes. Your work on your foreign collaborator’s projects would be considered part of your research endeavors, and any resources that are provided in support of that work should be reported.

  11. Many of our physicians will periodically travel to another country for 1-2 weeks to teach some sort of medical procedure at a foreign institute.  Does this count as a visiting appointment?

    Answer: If the faculty member has a formal appointment at the foreign institution, that appointment should be included in Other Support. Even in the absence of a formal appointment, if the activities at the foreign institution support or are related to the faculty member’s research endeavors, then any related access to resources should be disclosed as Other Support.

  12. We have faculty who travel to other countries to present research at conferences. Is this Other Support?

    Answer: No.