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NIH Other Support (General FAQ)

General FAQ

Disclosure of Other Support Information to NIH

  1. Should we use Rutgers’ new Other Support format going forward for JIT, RPPR, K08 applications, etc. or can we still use NIH's old Other Support format?

    Answer: It is OK to use either version, as long as the required information is disclosed.

    The categories on the Rutgers’ Other Support template are not prescriptive and are only intended to help guide your thinking to help ensure less obvious forms of Other Support aren’t overlooked. The important thing is to describe the resource in sufficient detail for an NIH program officer to understand the nature, source (including country) and relationship of the resource to the faculty member’s research endeavors.

  2. Are there examples of Other Support documents that include everything that should be reported by PIs?

    Answer: NIH provides an “Other Support template” for disclosure during JIT or in a progress report.  These are available at: https://grants.nih.gov/grants/forms/othersupport.htm

  3. Is this request specific to foreign Other Support or to all Other Support?

    Answer: This request is for all Other Support, domestic and foreign.

  4. Should Rutgers startup support be reported as Other Support?

    Answer: NIH specifically excludes start-up funding from its definition of Other Support.  It also excludes training awards, prizes, and gifts. Please see: https://grants.nih.gov/grants/policy/nihgps/HTML5/section_1/1.2_definition_of_terms.htm

  5. Should gifts to Rutgers be reported as Other Support?

    Answer: No, gifts are not included in Other Support.

  6. Do we report endowment funds as Other Support? 

    Answer: No, Rutgers endowed funds do not need to be reported as Other Support.

  7. Should Rutgers discretionary funds be reported as Other Support?

    Answer: Generally, no. Like start-up packages, Rutgers discretionary accounts, such as provided through faculty incentive programs or indirect costs returns have no mandated line-item budget restrictions, scopes of work, specific aims, deliverables, effort commitments, start/end dates, or requirements for when funds must be expended. 

    Do note, however, that in the unlikely event a Rutgers discretionary account were to have any of the characteristics described above (i.e., mandated line-item budget restrictions, scopes of work, specific aims, deliverables, effort commitments, start/end dates, or requirements for when funds must be expended) and was separately accounted for the purpose of carrying out the so-called project, then it would need to be reported as Other Support.

    Also note, any access to non-Rutgers discretionary funds (including any discretionary funds or start-up funds at any other institution) should be reported.

  8. The template provided by RSP includes a place to enter the total award amount. Does that amount include Facilities and Administrative (F&A) costs as well or just the Total Direct Costs (TDC)?

    Answer: Per NIH guidance at https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-114.html(link is external), “Provide the total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved.”

  9. In the case where Rutgers is the subrecipient on an NIH award, should we name the other university that is directly receiving the funds and NIH, or just one of them?

    Answer: Yes, identifying the originating sponsor and the pass-through entity from whom Rutgers is receiving a subaward is helpful.

  10. I don’t understand the category of “Other Grants, Contracts, Cooperative Agreements & Funds Not to Rutgers.” If no funds are coming to Rutgers, how is there effort for the PI? And where do the dollar amounts come from?

    Answer: Since the NIH is concerned about the investigator’s time commitment, activities that the investigator engages in even when funds are not coming directly to Rutgers should be disclosed.  For example, a situation could arise where a faculty member is a senior/key personnel, with or without committed effort, on grants that have been awarded to another institution without a subcontract or subaward to Rutgers.  This could represent a time commitment and should be disclosed.

  11. Do I need to report as Other Support grants or contracts where I may be Co-I but have no effort?

    Answer: Yes. NIH has emphasized that reporting is required for all resources that support or are related to all of your research endeavors. Serving as Co-I on a grant or contract would be part of your research endeavors.

  12. Should Rutgers funds used for covering the NIH salary cap be reported as Other Support?

    Answer: No.

  13. If a postdoc in my lab is supported by an institutional NIH T32, is that considered Other Support?

    Answer: No. Training awards from NIH are excluded from the definition of Other Support.  Rutgers is interpreting NIH regulations to mean that all training grants are exempt from reporting as Other Support.  However, if a graduate student is supported by a training award and is working in the lab of an NIH-funded key person, then the support of this graduate student should be disclosed as in-kind source of Other Support by the key person.

  14. How does the NIH Loan Repayment Program relate to Other Support?

    Answer: The Loan Repayment Program is outside the scope of this request to update Other Support disclosures. Participation in the Loan Repayment Program does not, itself, trigger an obligation to submit Other Support.  Participants in the Loan Repayment Program do not submit Other Support as part of their participation in the Loan Repayment program.