Sponsored Programs

Finding Funding for Sponsored Programs

Visit the Faculty Portal located on the Office of Research and Economic Development (ORED) website to access funding opportunities.

What is a Sponsored Program?

Sponsored programs include research, instruction and training, public service, evaluative testing, and other scholarly and creative activities conducted under the direction of University faculty and staff and funded by organizations external to the University, in accordance with award instruments containing one or more of the following provisions:

  • Funds to be used only for activities approved in advance by the sponsor;
  • Expenditures to be made according to a budget, which may be as simple as an allocation between direct costs and F&A (Facilities and Administration – also known as indirect costs) approved in advance by the sponsor;
  • Requirement for audits by or on behalf of the funding source;
  • An obligation to satisfy specific funding source requirements (e.g., terms and conditions setting forth a detailed scope of work to be accomplished rather than a general area of research or program endeavor);
  • Testing or evaluation of proprietary products;
  • Specification of a time period during which activities are to be conducted and completed;
  • Requirement for technical or financial reports, or for some other outcome or product of the activity, to be delivered to the sponsor during or at the completion of the activity;
  • Terms for the disposition of rights in tangible or intangible property (data rights, copyrights, inventions) developed or obtained during the activity;
  • Requirement for unexpended funds to be returned to the sponsor at the completion of the activity.

Sponsored Program Agreement Types

There are three basic funding mechanisms used to support sponsored programs. Each particular type of funding mechanism carries with it different characteristics and objectives. Following is an overview of each:

Characteristic Grant Cooperative Agreement Contract

Description

A grant is used to support a particular project conceived and proposed by the principal investigator, with minimal involvement and control by the sponsor. Grants generally contain fewer administrative requirements than other funding instruments such as contracts.

A cooperative agreement is a type of federal award that provides assistance to a particular project with substantial federal involvement throughout the life of the project.

A sponsor issues a contract to procure goods or services for their direct benefit. Goods or services to be procured are specifically defined in the request for proposals inviting bids or quotes. Many contracts provide for substantial sponsor involvement in the performance of the contracted activity. Contracts tend to be governed by fairly restrictive administrative requirements.

 

Basic Purpose

Provide assistance with few restrictions

Provide assistance with substantial involvement between parties

Procure tangible goods or services

Solicitation Method

Application kit or guidelines

Request for proposals

Request for bid or quote

Award Instrument

Short, may refer to general conditions

Describes involvement, party relationships

Long, detailed specs, clauses, regulations and expected results, milestones

Involvement by Sponsor

Generally, none

Substantial involvement

May be extensive

Rebudgeting

Flexible

Usually allowed

Occasionally allowed within restrictions

Equipment Title

Grantee

Varies

Contractor

Patent Rights

Generally liberal

May be involved

Provision in contract

Publications

Unrestricted

May ask to be informed

May require prior review/deletion of proprietary information

Technical

Annual summary report

Frequent reports

Detailed, often monthly

The grid below provides guidance on the type of sponsored program agreement needed and the central office that processes that agreement. A process flow detailing the same information can be found in the downloads section of this page.

Incoming (Scope of Work) Agreement

Scope of Work   Sponsor Type Example Agreement Type Responsibility

Non-Clinical

 

Business/For-Profit Entity

The Boeing Company

Contract

Office of Corporate Contracts (OCC)

Non-Clinical

 

  • Federal, State, Local Government

  • Foundations

  • Non-Profit Business Entity

National Institutes of Health

Sponsored Project (Grant or Contract)

Office of Research and Sponsored Programs (ORSP)

Clinical

Includes Designated Health Services (DHS)*

All Sponsor Types (primarily hospitals/clinics/non-profits)

Northampton County Mental Health

Professional Service Agreement

Office of Enterprise Risk Management

Clinical

 

Business/For-Profit Entity

Bristol Meyers Squibb

Clinical Trial Agreement

Office of Corporate Contracts (OCC)

Outging (Scope of Work) Agreement

Scope of Work   Sponsor Type Example Agreement Type Responsibility

Non-Clinical

Subrecipient does not have programmatic involvement

All Sponsor Types

Outside professionals (e.g. consultants, technicians, etc.)

Professional Service Provider Agreement or IT Professional Service Provider Agreement

University Procurement Services

Non-Clinical

Subrecipient has programmatic involvement

Business/For-Profit Entity

Lockheed Martin

Subaward Agreement

Office of Corporate Contracts (OCC)

Non-Clinical

Subrecipient has programmatic involvement

  • Federal, State, Local Government

  • Foundations

  • Non-Profit Business Entity

National Institutes of Health

Subaward Agreement

Office of Research and Sponsored Programs (ORSP)

Clinical

 

Business/For-Profit Entity

Bristol Meyers Squibb

Clinical Trial Agreement

Office of Corporate Contracts (OCC)

Clinical

Establishment of a Clinical Affiliation Agreement

All Sponsor Types (primarily hospitals/clinics/non-profits)

Saint Peter's Healthcare System

Clinical Affiliation Agreement

Office of Enterprise Risk Management

*Scope of Work typically includes Designated Health Services (DHS):

  1. Clinical lab services;
  2. PT/OT services;
  3. Radiology and imaging services;
  4. Radiation therapy services and supplies;
  5. DME and supplies;
  6. Parenteral and enteral nutrients, equipment and supplies;
  7. Prosthetics, orthotics and prosthetic devices;
  8. Home health services and supplies;
  9. Outpatient prescription drugs; and
  10. Inpatient and outpatient hospital services.

Gifts vs. Sponsored Programs

Gifts are not used to fund sponsored programs which support a defined project. Gifts represent a source of support for general University programs or activities with limited restrictions. Generally, funds from private, non-government sources, are administered as gifts when the funding source neither expects nor required consideration in return for transfer of funds to the University.

To determine whether your award is a gift or sponsored project (grant, cooperative agreement, contract), download the Gift vs. Sponsored Project Checklist to the right. This provides guidance to determine whether an award is considered a gift or sponsored project, the office that handles the agreement and the form needed to request an account or index.