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Saving you the frustration of emailing
attachments and hoping they get to us on time.
Electronic Grant
Management Systems
Fast Facts: One-page table
summarizing all electronic grant systems
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Grants.gov |
http://grants.gov |
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Help Desk Information |
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1-800-518-4726 |
Grants.gov SF424 R&R Tutorial
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support@grants.gov
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CREEES
Grants.Gov Application Guide
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900 grant programs |
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26 grant-making agencies |
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Over $350 billion in
annual awards. |
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Grants.gov is the portal to |
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Find Grant Opportunities
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Apply for Grants
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Grants.gov
is NOT |
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A pre-award management program
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A proposal or award database
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A post-award management program
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Eventually, all federal agencies will
require grant applications be submitted through Grants.gov. At this
time, Grants.gov is only usable in a PC environment. Although a MAC
solution is in development by the Grants.gov team, there is no timetable
available for its debut.
Getting Started
No registration is necessary for PIs and their staff
to prepare proposals. Only personnel from ORSP must register to submit
proposals.
In order to view application packages and instructions, you
will need to download and install the
PureEdge Viewer . This small, free program will allow you to access,
complete, and submit applications electronically and securely.
It is available at
http://grants.gov/DownloadViewer
Submitting your application
The first step if you plan to apply for a grant
via Grants.gov is to locate the funding announcement with the Grants.gov
“Apply” feature. Within the announcement there will be a link to the
application package. By clicking on the link you will download the
forms set into PureEdge.
Or, enter the Funding Opportunity and/or
CFDA number from
https://apply.grants.gov/forms_apps_idx.html to access the application
package and instructions. Access
Grants.gov Programs Search to review CFDA numbers for programs with
applications currently available on Grants.gov.
The Grants.gov application package is
completed offline by one person at a time. If several people plan to work on
the kit it must be worked on by one, saved and emailed to the next person.
Several people can not work on the kit independently and then combine their
efforts into a single package.
A training demonstration is available at
http://grants.gov/CompleteApplication.
Completion of forms: All mandatory forms must be
completed by the PI. Upon completion the forms will be saved and
then move from the left side of the screen to the right.
Supplemental documents are also completed or uploaded, saved and moved
from left to right.
Note: Treat your application as you
would any important document. Remember to save it to your computer often
because changes are NOT automatically saved.
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NIH eRA
Commons |
E-Snap Tutorial
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Help Desk Information |
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commons@od.nih.gov |
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1-866-504-9552 |
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NIH eRA
Commons Support Page |
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| The Electronic Research Administration
(ERA) Commons is a virtual meeting place where NIH extramural grantee
organizations, grantees, and the public can receive and transmit
information about the administration of biomedical and behavioral
research. The eRA Commons is divided into both unrestricted and
restricted portions that provide for public and confidential
information, respectively.
Establishing a
User Account
A User Account allows Principal Investigators to
review the current status of all their grant applications and review
detailed information associated with their grants. It also allows
reviewers to submit critiques and preliminary scores for applications
they are reviewing. Reviewers, SRAs, and GTAs are able to view all
critiques in preparation for a meeting.
To request a User Account for the eRA
Commons or to have a current account affiliated with Rutgers, please
submit form below.
Use this Form to Request User Account -
http://orsp.rutgers.edu/eGrants/downloads/ReqAccount.pdf
(If unable to use the form, include information in the body of an email.)
Both NIH and AHRQ will soon require
all competing research grant applications to come in electronically
via the web portal of Grants.gov on a new SF 424 Research and Related (R&R)
application. They are phasing in the changes by type of grant program
(mechanism), beginning with the Dec. 1, 2005 submission date for small business
(SBIR/STTR) applicants and culminating in May 2007 when all grant programs will
be submitted electronically on the new form [see
Transition Plan].
For further information visit
http://era.nih.gov/ElectronicReceipt/.
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Submission of Proposals to NIH
via Grants.gov |
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Timeline
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http://grants.gov or
http://grants.gov/GetStarted
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Introduction
and Deadline Schedule
The NIH
has begun phasing in mandatory electronic submission of grant applications. The timeline for various grant mechanisms can be viewed at
:
All grant application deadlines will be republished in the NIH Guide and
Grants.gov website with instructions on how to submit the application through
the Grants.gov and NIH eRA systems.
Transitions Deadlines of Particular Note:
June 1,
2006 —Small Grant Programs (R03) & Exploratory/Development Research Grant Awards
(R21)
February
1, 2007 —Research Project Grant Program (R01)
NIH will continue to
communicate transition plans for other programs/mechanisms as they evolve and
will provide the community with ample notice of pending events. In general,
announcements will be made in the NIH Guide for Grants and Contracts at least
4-6 months before the transition of a particular funding mechanism/research
program.
NIH
electronic submissions undergo a two-step process, utilizing both Grants.gov and
the NIH eRA Commons. The application must pass through Grants.gov, be accepted
into eRA Commons, and all errors corrected before the deadline date in order for
NIH to consider the application “on time”. It is imperative that applications
be started well in advance of the deadline and be submitted to ORSP at least one
week prior to the deadline in order to leave enough turnaround time for
corrections and resubmissions if needed.
NIH
Submissions via Grants.gov
In order
to complete an NIH electronic application, you must download the free, PureEdge
software from Grants.gov to obtain and complete the forms. It is available at
http://grants.gov/DownloadViewer . The form set required by NIH is the SF424R&R;
other forms may also be required and will be detailed in the program
solicitation/notice. These forms are available through the grants.gov website
under “Apply”. The entire package is completed and checked for errors by the PI
and sent via email to ORSP. The electronic SF424 (R&R) form package is
submitted by ORSP via the Grants.gov portal. Grants.gov electronically performs
a simple validation against the application. If it passes inspection and no
serious errors are found, your application is put in a queue, which the NIH then
pulls into its system. At this point, an ascension number (AS:XXXXXXX) is
assigned.
Once the
application package is available in eRA Commons, the Principal Investigator (PI)
and ORSP have two business days to view the application image. If everything is
acceptable, the application will automatically move forward for processing by
the Division of Receipt and Referral at NIH after two business days. It is
highly recommended that the PI view the assembled application at this point as
this will be the first time in the process that the applicant can view the
submission in the same format that the NIH reviewers will see it.
In some
cases, errors may be found in the application. The NIH sends both ORSP and the
PI a message identifying error or warning messages. Some are more
serious than others and must be immediately addressed. Error Messages
must be fixed in order to complete the submission of an application. Warning
Messages do not stop the application processing but should be noted for
correction in future applications.
Prior to
the submission deadline, ORSP can “Reject” the assembled application and the PI
can submit a changed/corrected application through Grants.gov (select
“Changed/Corrected Application” Type of Submission) within the two day viewing
window. This option should be used if ORSP determines that warnings should be
addressed or the PI would like to replace the current application with an
updated version. If the submission results in warnings (but not errors), it
will automatically move forward after two business days unless rejected by
ORSP. Corrections and resubmission must be accomplished by the submission
deadline.
If the
two day window falls AFTER the submission deadline, ORSP can still “Reject” the
assembled application in eRA Commons. However, the application will be subject
to the NIH late policy guidelines and may not be accepted. The delay will need
to be explained in the cover letter attachment and any changes to the
application must be made through and with the permission of the assigned
Scientific Review Administrator.
Only in
the case of an eRA Commons or Grants.gov systems issue will an application be
accepted if the two day window falls after the submission deadline. In this
case, ORSP will contact the eRA Commons helpdesk to confirm the system error,
document the issue, and determine the best course of action. NIH will not
penalize the applicant for an eRA Commons or Grants.gov systems issue.
Please
Note: Both ORSP and the PI will receive email notification when an application
is rejected or automatically moves forward in the process. Since email can be
unreliable, it is the PI’s responsibility to check eRA Commons for the status of
the application in eRA Commons after submission via Grants.gov and to notify
ORSP of its status.
Given the
above, the verification process affects deadlines. This process, from receipt
of first email from Grants.gov by the PI to download into the Commons for
further processing, is estimated to take between 24 and 72 hours after
submission of the proposal, and any corrections must be completed within the two
day window. We strongly recommend that anyone submitting a proposal to NIH
submit their proposal through Grant.gov at least five days earlier than the
published deadline to ensure time to correct errors. ORSP cannot guarantee that
proposals submitted closer to the deadline will not be considered late by the
NIH or be accepted for funding.
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NSF FastLane |
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Help Desk Information |
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fastlane@nsf.gov
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1-800-673-6188
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The purpose of FastLane is to facilitate business transactions
and the exchange of information between the National Science Foundation and its
client community including researchers, reviewers, research administrators, and
others doing business with NSF.
Establishing a User Account
A User Account allows Principal Investigators access to the Proposals,
Awards and Status module of FastLane. All transactions with NSF are
done electronically through FastLane. To request a User Account for
FastLane, please submit the form below.
Use this Form to Request User Account -
http://orsp.rutgers.edu/eGrants/downloads/ReqAccount.pdf
(If unable to use the form, include information in the body of an
email.)
NSF will eventually require submission of grant proposals
through Grants.gov. As of 3/7/06, submission through Grants.gov is
voluntary. ORSP recommends to continue to use FastLane where submission
through Grants.gov is optional.
NSF - Grants.gov Implementation Strategy FY 2006
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US Dept. of Education e-Grants |
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Help Desk Information |
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edcaps.user@ed.gov |
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1-888-336-8930 |
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4/25/2005
 US
Department of Education Issues New Policy for Electronic Submission of Grant
Applications
The US Dept of Ed is transitioning to using Grants.gov for all electronic grant
submissions. To learn more about the new policy and procedural
requirements, and what these changes mean for you, please see
http://www.ed.gov/policy/fund/guid/gposbul/esubmitpolicysummary.html.
e-GRANTS, the Department of Education's (ED)
portal site for electronic grants. From e-GRANTS you may access all of the
Department's web-based grant systems.
Establishing a User Account
To apply for a grant through e-Application you must
register.
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US Dept. of Energy E-center |
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Help Desk Information |
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helpdesk@pr.doe.gov |
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1-800-683-0751 |
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The e-center is the Department of Energy's web site for
information on doing business with the Department of Energy, including
viewing current business opportunities, registering to submit proposals, and
obtaining information and guidance on the acquisition and financial
assistance award process.
Establishing a User Account
Registration is required for all users.
To register http://e-center.doe.gov/
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US Dept. of Defense CDMRP e-Receipt |
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Help Desk Information |
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help@cdmrp.org |
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1-301-682-5507 |
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CDMRP is the DOD's website for their Online Proposal
Submission System. You must be registered to use the system.
Establishing a User Account
Registration is required for all users.
To register
https://cdmrp.org/Register/
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Corporation for National and Community Service eGrants |
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Help Desk Information |
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egrantshelp@cns.gov |
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1-888-677-7849 |
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(extension 533 if needed) |
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eGrants is the Corporation for National and Community
Service’s web-based system for:
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Submission
and tracking grant applications
and concept papers;
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On-line grant
application peer review;
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Negotiating
and awarding grants and
cooperative agreements;
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Managing
grants and cooperative
agreements including processing
amendments, continuations; and
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Financial
Status and Progress Reporting.
Establishing a User Account
Registration is
required for all users
https://egrants.cns.gov/espan/main/login.jsp
Please register under "Rutgers, The State University of NJ" account which
has been established by ORSP. Please do not register
your center or dept as a separate institution.
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NASA
NSPIRES |
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Help Desk Information |
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nspires-help@nasaprs.com |
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1-202-479-9376 |
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NSPIRES is NASA's Online Proposal Submission
and Tracking System.
REGISTRATION IS
REQUIRED TO COMPLETE AND SUBMIT AN APPLICATION.
Establishing a User Account
You must be registered with a username and password to use the system
for proposal preparation, submission and/or tracking. To register go
to
http://nspires.nasaprs.com/external/ and click on Registration
Information. Fill in all required information. When you come to
institution affiliation, search on "Rutgers" or DUNS #001912864.
Please choose Rutgers, The State University of New Jersey. When
registration is completed and submitted, ORSP will be prompted to validate
your registration. When this is done, you will receive an email from
NASA NSPIRES with instructions to login and activate your account. You
can then begin proposal preparation and tracking of any proposals submitted
electronically.
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NOAA Grants Online |
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Help Desk Information |
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1-877-662-2478 |
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1-301-713-1000 |
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Grantsonline.helpdesk@noaa.gov |
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“NOAA Grants Online is the premier
Federal solution for full life-cycle grants management processing.” PIs
can view information about current NOAA grants, correspond with NOAA
Program Officer or submit post-award action requests, progress reports,
and financial reports. Reviewers can access current applications
assigned to them and submit comments and scores.
Establishing a User Account
All PIs, as well as ORSP and DGCA administrative personnel, must have
user accounts. A user account allows Principal Investigators to review
the current status of all their grant applications and review detailed
information associated with their grants. It also allows PIs to prepare
reports and requests for NOAA. ORSP and DGCA personnel perform the
actual submitting.
To request a User Account for Grants Online, please submit form below.
Use this Form to Request User
Account -
http://orsp.rutgers.edu/eGrants/downloads/ReqAccount.pdf
(If unable to use the form, include information in the body of an
email.) |
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Space Telescope Institute - STGMS |
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Help Desk Information |
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gms_mail@stsci.edu
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1-410-338-4200 |
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| The Space Telescope Institute (ST Sci)
has developed STGMS as their electronic grant management system. A
Java application platform must be downloaded to use the system.
Visit
http://gms.stsci.edu/install.htm
for installation instructions.
Establishing a User Account
Users must be
registered to access the system for submitting proposals and other grant related
materials. ORSP will create user accounts and assign user privileges.
To request a user account, please send the following information to
Mary Feldenkreiss:
Username (usually last name)
Honorific
First Name
Last Name
Title
Phone Number
Email Address
Mailing Address
Once account is created, passwords will be assigned and
emailed to you by ORSP. Contact your grant specialist or the Help Desk if you have
any questions about using the system.
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Altum Proposal Central |
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Help Desk Information |
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pcsupport@altum.com
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1-800-875-2562 |
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| Altum is a collaboration among many government, non-profit, and private
grant-making organizations to streamline the receipt and review of electronic
applications. From this single website, over ten thousand applicants and
reviewers interact electronically with the grant-makers that are members of
proposalCENTRAL. To submit an application online using Altum:
REGISTRATION is REQUIRED to use Altum Proposal Central
(https://proposalcentral.altum.com/)
-Once registered, login using your username and password
-Prepare specific grant application package
-Submit application electronically
directly to sponsoring agency. ORSP must check proposal prior to
submission. A hard copy of the proposal with an endorsement form
must be sent to ORSP.
-Some agencies require signed cover pages to be submitted in hard copy.
ORSP is the Institutional Signing Authority.
-Some agencies may require hard copies of proposals
-Follow specific agency's guidelines
and instructions
Agencies using Altum Proposal Central as of 10/20/05:
Alliance for Cancer Gene Therapy
Alliance for Lupus Research
Alzheimer's Association
American Cancer Society
Arthritis Foundation
Burroughs Wellcome Fund
Concern Foundation
Cystic Fibrosis Foundation
Cystic Fibrosis Foundation Therapeutics
Fetal Alcohol Spectrum Disorders
Florida Dept of Health
Food Allergy & Anaphylaxis Network
Juvenile Diabetes Research Foundation
Lance Armstrong Foundation
New Jersey Commission on Spinal Cord Research
Paralysis Project of America
University-wide AIDS Research Program
US Immunodeficiency Network
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SNJ-Dept of Community Affairs-SAGE
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Help Desk Information |
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helpdesk@dca.state.nj.us |
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1-609-292-8134.
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| SAGE, System for Administering Grants
Electronically, is the
State of New Jersey Department of Community Affairs'
grant management system. It is a system that requires authorization for
access. If you do not have a username and password and would like to use DCA
SAGE, please contact your Agency Authorized Official who can give you
access. The Authorized Official for Rutgers is Sheryl Goldberg, Director of ORSP.
Please send an email to
felden@orsp.rutgers.edu or
goldberg@orsp.rutgers.edu
to request access. Once an account is set up,
access will be assigned to specific grants. PIs and DGCA personnel will
need access to submit reports. |
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DOT-FTA TEAM-Web
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Help Desk Information |
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Team.helpdesk@fta.dot.gov
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1-888-443-5305 |
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The Federal
Transit Administration’s (FTA) introduction of online access to TEAM-Web
offers more than 800 public transit agencies a quick method of
implementing FTA assisted projects. Using an Internet browser from their
personal computers, Recipients may apply for FTA funds, obtain
information about the status of their funding requests, and manage their
projects. The TEAM-Web System has a familiar, Internet-standard
interface with point-and-click capability, menus, and selection choices,
so that users may quickly learn the system while reducing repetitious
data entry. TEAM-Web effectively streamlines the application process and
reduces dependency on paper copies, transferring the management of the
FTA Federal assistance application, award, and management process to the
users’ desktop.
Establishing a User
Account
All users and administrators must request accounts. To establish a user
account, please contact the ORSP. Specific forms must be completed and
sent to the DOT Region 2 office.
Region 2 Contact Info:
Maureen
Moritz
One Bowling Green
Room 429
New York, NY 10004
212-668-2170
212-668-2136 (fax)
Maureen.Moritz@dot.gov |
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HRSA Electronic Handbooks
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Help Desk Information |
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CallCenter@HRSA.gov
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1-877-464-4772 |
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HRSA
Electronic Handbooks (EHBs) are designed to streamline the grants
application and administration process and enable applicants and grantee
organizations to communicate with HRSA and conduct activities
electronically. They provide all potential grantees a means to access
competitive funding opportunities published as a part of the annual HRSA
Preview. This system also allows applicants to submit applications
electronically in a collaborative fashion. Existing grantees can manage
their institutional data and perform post award activities on their
grants such as submit noncompeting continuation applications and other
similar deliverables.
Establishing a User Account
Registration is required for all users. Each campus is registered
separately.
https://grants.hrsa.gov/webexternal/Registration.asp |
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American Heart Association Electronic Grants |
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Help Desk Information |
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awards@heart.org |
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1-214-706-1254 |
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The
AHA has launched a web-based awards administration system. This
system is available for use by PIs and designated institutional
officials of currently active AHA awards. PIs use the system to
submit progress reports and to request award changes.
Institutional officials submit project budgets and annual expenditure
reports. Emails are sent when actions are needed.
Establishing a User
Account
All users
must register online. Administrators must contact AHA for an account.
http://home.heart.org/OLAwardsAdmin/Register.asp
or
http://home.heart.org/OLAwardsAdmin/
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Institute for Education Sciences (IES)
(US Department of Education) |
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Help Desk Information |
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https://ies.constellagroup.com/index.cfm?fuseaction=helpdesk.helpmain |
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1-866-472-7325 |
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The IES Online Application Submission System requires an applicant to
both complete forms online and to upload attachments (PDF files) in
order to submit a complete application. The Authorized Representative (ORSP
grant specialist) must submit all applications.
Establishing a User
Account
All users
must register online.
https://ies.constellagroup.com/cgi-bin/register.cfm
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Return to ORSP Home
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