November 24, 2004
Endorsement Policy for ORSP

As of September, 2004, an ORSP Endorsement Form must be completed and submitted for all sponsored programs and/or applications for external funds.

            This includes applications to:  federal agencies, corporate, private, foundation,

            not for profit, state, county or municipalities, other universities, and requests

            for any supplemental funding.

            Fully executed and signed endorsement forms may be faxed or scanned and sent

            via email to ORSP.  ORSP will complete the endorsement and return a copy to the

            P.I. or Departmental Administrator.  The original endorsement form (including   

            those faxed or emailed to ORSP and completed in ORSP) is retained in the master

            file at ORSP and transmitted to DGCA with awards.

            Award documents cannot be transmitted to DGCA for account set-up until all

            proposal documents, award documentation, compliance approvals and a fully

            executed endorsement form are received by ORSP.

It is recommended that the initial endorsement form be saved electronically which

will make for quick and easy corrections or updating in future years. 

Fully signed endorsements must be submitted for each new or competing, multi-year project period or contract.

Endorsement forms for new and/or competing applications must be signed by the

Principal Investigator, Department Chair, and either their Dean/Program Director/Provost.

Principal Investigators can not sign for themselves as both PI and as an additional authority.

Applications to private foundations must be signed by the RU Foundation prior to deliver to ORSP.

An updated, continuation endorsement form must be completed for each non-competing continuation year of a multi-award.

If there are NO MATERIAL CHANGES to an ongoing award (e.g., no change in PI, administering unit, F&A, cost sharing, scope of work), then the P.I. or his delegate ONLY need sign the continuation year(s) endorsement.  Principal Investigators are responsible for determining if the continuation endorsement should have the additional signatures of the Dept. Chair and Dean.  It is recommended that the additional signatures be sought if there is any doubt as to the materiality of the changes in the continuation award.

Continuation endorsements must reflect any additions/changes that have occurred since the previous endorsement period.  Minimum updates will include:

·        Proposal type (1)

·        Account number (2)

·        Budget Data (13): enter the continuation budget amounts

·        Special Reviews (19) and Compliance Information (page 3)